The importance of rental inspections prior and post occupation

While rental inspections are required by law under the Rental Housing Act, they're often overlooked or conducted incorrectly. This can spell trouble for landlords and tenants, becoming a source of a dispute. Rental inspections ensure tenants live comfortably in their homes, while protecting the landlord's property from damage and misuse. They also build a strong foundation for a good relationship between each party. De Lucia Group demystifies this vital part of the rental experience. 

What is a rental inspection?

A rental inspection examines, evaluates, and records the state of the property. During the process, the landlord or managing agent puts together a comprehensive report which details the general condition of the entire property and photographic evidence of any defects. 

There are three main types of rental inspections:

1. Move-in/prior inspection: This is done before the tenant moves their belongings into the property and takes up residence. The landlord/managing agent and tenant will do a walk-through of the property and document the condition of the property. 

2. Interim inspections: This can be done at various stages throughout the lease. It provides the landlord with insight into how well the property is being maintained, assess if the lease terms are being followed, and pinpoint any possible maintenance work. 

3. Move-out/post inspection: This is done at least three days before the lease agreement comes to an end. Before the tenant vacates the property, he/she will inspect the property with the landlord/managing agent to determine if any damage was done during the tenant's occupation of the property.

What the Rental Housing Act says

The Rental Housing Act regulates the relationship between landlords and tenants. It provides key insights on how rental inspections need to be conducted.

The move-in/prior inspection is compulsory and must be done jointly by the tenant and the landlord before the tenant moves into the property. Together, they will inspect the property to determine any defects or damage. The landlord may then be responsible to rectify this before the tenant moves in. 

When the lease expires, they must again do a joint inspection of the property. If the landlord fails to inspect the property in the presence of the tenant, they deem the property to be in good condition and have no further claim against the tenant for their deposit. 

The tenant has the right to privacy. The landlord can only exercise his or her right of inspection by providing reasonable notice to the tenant.

Landlords and tenants should take care to familiarise themselves with the full rules and regulations of the Act.

Importance of rental inspections

Besides being a legal requirement, the move-in/prior inspection establishes a positive relationship between the landlord and tenant. It makes sure everyone is on the same wavelength when it comes to the condition of the property and defines the rules and expectations of occupancy. If a landlord does not undertake this procedure, they will not be able to take action if the property is damaged during the course of the tenancy. 

Interim inspections may seem intrusive for tenants but they provide a number of benefits. The tenant can use the opportunity to highlight any issues or required maintenance on the property. It also gives the tenant the chance to address any immediate issues rather than dealing with it at the end of their lease. For the landlord, interim inspections can reveal any lease violations, ensure tenants are caring for the property, and check for any maintenance work needed. Landlords who use interim inspections wisely to upgrade their properties can keep tenants happy and signed on for longer.

The move-out/post inspection should be treated seriously as it's often the source of contention between landlords and tenants. If it is established the tenant has caused damage to the property, they will be liable to pay - an amount which can be deducted from the deposit. Landlords should be sure not to neglect the final inspection as they will waive the right to claim damages if they fail to conduct an inspection. 

Partner with rental experts

De Lucia Group's experienced rental team works in the interests of both landlords and tenants. We make the process of renting property a successful one for all involved. 

Potential tenants renting for the first time should ensure they have the following documents available in order to promote a quick response time when the application document is sent to the agent:

• Copy of your ID
• 3 months payslips (latest)
• 3 months bank statements (latest)

If you're interested in a property to let on our website, feel free to send a message to De Lucia Group, call Michael De Lucia directly on 082 493 1089, or email michaeldl@delucia.co.za.

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